Question: I have followed all the instructions on how to archive and save Mac Mail folders/emails and have saved one folder to my USB to test it out. When I plug the USB drive into the PC and run the software, it says it can’t find any files ending in.mbox or.mbx even though I can see folders ending with that suffix. Can you tell me what the problem is? What if my Mac Mail application does not have an? What should I do if my Mac OS X Mail application do not allow me to archive mailboxes?
Answer: Right click to the Mac Mail folder containing emails and use the “ Export Mailbox” option to save it into mailbox file. Do the same for other folders to archive them then Please don’t read below if the Export function is available and you may use it. If the “Export Mailbox” option is not available (older Mac Mail versions) you may need to find the folder containing the source mailboxes. Older Mac Mail versions store emails in.emlx files and don’t allow to pack them into mailbox format. So you have nothing to do with email archiving option. You have to find the proper mailbox location and use the “ Mailboxes” folder for the further conversion. Note: Mac Mail may create several similar folders but the proper one is that which stores files with.emlx extension.
The message store location depending on Mac Mail application version and edition. How to Find and Open the Folder Where Mac Mail Stores Emails Do the following to find and open the folder where Mac OS X Mail v2, v3, v4 and above keeps your messages:.
Open a new Finder window. Go to your home directory using the Home toolbar button or select Go Home from the main menu. Open the Library/Mail/ Mailboxes directory This will open up the correct directory where your Mac Mail stores emails. Usually this directory is called Mail and contains multiple sub-folders named the same way as your email accounts.
On the Outlook for Mac File menu, select Import. Select Outlook Data File, and then click the right arrow. Select Outlook for Windows Data File, and then click the right arrow. Import Windows Outlook file to Mac Outlook; Locate the data file on your computer, and then select Import. Once the import process is complete, select Done.
POP accounts and IMAP accounts are named with prefix POP- and IMAP- respectively. Each account folder contains multiple sub-folders for your Mac Mail folders such as Inbox, Sent Items etc. The folder called Mailboxes is the main storage for your emails.
You should copy this folder including all subfolders and files inside to the Windows PC and use it as the Source Folder for the Mac Mail to Outlook Converter. Take the following steps to open the folder where Mac OS X Mail v1 keeps your messages:. Open Mac OS Finder application. From the main menu select “ Go” item. Choose “ Go to Folder” menu item (You can also press Command-Shift-G). Type in “/Library/Mail/V2” (for Mac OS X Mail 5-8) or “/Library/Mail/V3” (for Mac OS X Mail) This indicating the location of the lication of the Mac Mail v1.0 mailbox. You have to use this folder as the source for the conversion.
By Unless you change Outlook’s AutoArchive settings, Outlook does not archive your items automatically. Some businesses, however, might have it enabled for their users. Other companies might instead use an autodelete service to purge old messages, but check your company’s email retention policy before you make any changes to the AutoArchive settings. If you want to turn on AutoArchive, see how Outlook is set up to archive your old items, or change the way Outlook does the job, follow these steps:.
Select the File tab and click the Options button. The Outlook Options dialog box opens.
Click the Advanced button in the Navigation pane on the left. The options for working with Outlook pages appear. In the AutoArchive section, click the AutoArchive Settings button. The AutoArchive dialog box opens. The AutoArchive dialog box. Don’t go barging through the AutoArchive dialog box changing things willy-nilly — at least not until you look to see what’s already set up.
Four important tidbits that the AutoArchive dialog box normally tells you are:. Whether the AutoArchive feature is turned on. How often Outlook archives items. How old items have to be for Outlook to send them to the archive. The name and location of the archive file If you turn on AutoArchive without changing any of the other AutoArchive settings, Outlook automatically archives items every 14 days, sending items that are more than six months old to the archive file listed in the AutoArchive dialog box. For most people, those settings are just fine.
![Mac Mac](http://www.cumc.columbia.edu/it/howto/email/img/macexportcategory.jpg)
Some people prefer to turn off the AutoArchive feature and run the archive process manually. You can turn on or off the AutoArchive process by selecting or deselecting the Run AutoArchive Every check box at the top of the AutoArchive dialog box. You can also change how often AutoArchive runs by replacing the 14 in the text box with any number between 1 and 60. If all you do is turn on AutoArchive and make no other changes here, you might be surprised to find out that your Inbox — as well as some other folders — will not be autoarchived. Each folder has its own AutoArchive settings, which can be different from other folders’ AutoArchive settings.
If you want to autoarchive all your folders with identical settings, make sure to also click the Apply These Settings to All Folders Now button in the AutoArchive dialog box — that is, all folders except for the Contacts folder, which can’t be archived. Autoarchiving all your folders might not be a great idea if you never clean out your Deleted Items or Junk Email folders — you’d wind up archiving lots of spam and deleted messages.